Graduate Assistantship (GA) and Teaching Assistantship (TA) appointments must adhere to the campus wide stipend policy as outlined on the Stipend Policies page. Prior to preparing an offer letter, please refer to the policies to ensure the correct stipend amount is being offered.
Selection Process
Merit based GA/TA positions may be awarded to students upon their admission to a graduate program on a competitive basis.
Assistantship opportunities which are separate from the admissions process are required to be posted to . Questions regarding posting GA/TA positions should be directed to the Fleishman Center.
Issuing an Offer Letter
Only move on to appointment step if student returns a signed offer letter.
- Make note of whether the student is enrolled, or not enrolled, in a doctoral program:
- For doctoral students, refer to the Graduate School Stipend Policy page for current doctoral minimum stipends.
- For students not enrolled in doctoral programs, refer to the GSEU Salary Schedule for the most current minimum stipend.
Appointment Process
Students must complete and new hire paperwork within 3 days of beginning work (Students can refer to page 2 of the I-9 for a list of acceptable documents to bring with them).
Departments must prepare offer letters to students. Departments are required use the appropriate GSEU offer letter template, which can be found on the HR website. Signed offer letters must be uploaded to the student’s Slate profile under ‘Materials’. Offices without access to Slate should send the signed offer letter to the Graduate School for assistance.
When uploading offer letters, follow the naming template:
- 26-27 AY / Updated or Revised
- 26-27 F / Updated or Revised
- 26-27 S / Updated or Revised
- 26-27 AY / Updated or Revised
- 26-27 F / Updated or Revised
- 26-27 S / Updated or Revised
Access to Slate can be requested via the .
HR Forms Appointment Guide
All GA/TA appointments must be processed through the portal. The HR Forms portal is only accessible after attending select training sessions provided throughout the year through HR. Please review the UCTD event calendar to register for, and attend, the next available HR 101 & Forms training session to obtain access.
The steps below are intended to provide a step by step guide to processing GA/TA appointments.
Log into the HR Forms portal. Under HR Transaction Forms, click ‘New Form’
Click Search
- If a student is new to the university, select the row with the role listed as ‘New Employee’
- If a student is a new GA/TA, select the row with the role listed as ‘New Role’
- If a student is returning as a GA/TA, select the row with the 28029 Payroll
Enter the appropriate Effective Date. This can be found on the ‘Obligation & Payroll Appointment Dates’ document under the HR Masters and Coordinators section on the HR forms page.
- For the Form Code, select the Employment Form
- For the Action Code, select the Hire/Rehire
- For the Transaction Code, select Appoint Unclassified Service
- Click Next
For new students, enter the information in the required fields and click ‘Next’ to move to the next section under the ‘Person’ tab.
Returning students will already have information pre-populated under the ‘Person’ tab. Review the information and make any necessary changes.
On the ‘Employment’ tab, enter one of the following line numbers:
- For Graduate Assistants, enter 92000
- For Teaching Assistants, enter 90000
- Click ‘S±ð²¹°ù³¦³ó’
In the following section:
- For Appointment Type, select ‘Administrative’.
- For Appointment Percent, select the appropriate percentage the student will be employed.
- Full-time appointments are expected to work approximately 20 hours per week, or .50
Full Time Equivalent (FTE)
- Full-time (20 hour) GA/TAs are not permitted to hold additional campus employment without approval from the Graduate School.
- Half-time appointments are expected to work approximately 10 hours per week, or .25 FTE
- Full-time appointments are expected to work approximately 20 hours per week, or .50
Full Time Equivalent (FTE)
- For Appointment Date, enter the appropriate end date referring to the most up to date Obligation & Payroll Appointment Dates listed on the HR website.
- Select the appropriate Check Sort Code for the department where the student will be working.
- For Justification, select Appoint a ‘New or Non-Reinstatable Emp’.
- Click ‘Next’
Under Appointment Details enter:
- The Campus Title (either Graduate Assistant or Teaching Assistant)
- The student’s supervisor
- The appropriate department
Under Student Details:
- Select the number of credits covered by the assistantship, if applicable.
- Confirm if the student is, or is not, receiving a fellowship.
- Click ‘Next’
Enter the Salary
- The Effective Date and Number of Payments must match the information found on the Obligation & Payroll Appointment Dates listed on the HR website.
- Divide the Total Salary by the Number of Payments to calculate the Biweekly Rate
- Enter the SUNY Account number to charge. If necessary, click ‘Split’ to charge multiple accounts.
- Click ‘Next’.
Click ‘Next’.
Please direct any questions to the following contacts in HR prior to submitting an appointment form:
- Casey Alston 7-2122; calston2@binghamton.edu
- Holly Seidel 7-5344; hseidel@binghamton.edu
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